Council has land and facilities available for community organisations to use through a lease, licence or permit agreement.
To be eligible to lease or licence a Council facility, your organisation must:
- Be an incorporated association or equivalent
- Be a not for profit community based organisation
- Have open membership (Constitution or Articles must state that membership is open to the general public)
- Demonstrate an ability to meet the financial obligations of a lease, licence, permit or other tenure arrangement (provide a copy of the most recent audited financial statements and a business plan where appropriate)
- Maintain appropriate insurances, including public liability.
- Have a post office box
- Appropriate risk management plan
You should consider a lease if your organisation needs exclusive use of a facility and plans to make improvements and/or develop infrastructure on a building site. Exclusive Leases are not granted over playing fields.
A lease is a right to use land and facilities for an agreed purpose and term. The lease document is registered in the Titles Office.
As a tenant, your organisation is responsible for
- Paying council annual rent
- Paying the fees and charges in accordance with the lease
- Repairs and maintenance of the facility
Council offers a standard term lease of five years. In special circumstances, you may be eligible to negotiate a longer lease term.
New leases are negotiated with a successful applicant after an expression of interest process. Find out how to register an expression of interest at the end of this page.
A licence or Permit is suitable if your community organisation only wants to use facilities for a few days a week. A licence or permit isn’t suitable if you want to make building improvements to the site.
A licence is a form of permission to use land and facilities for an agreed purpose and term.
The standard term is three years.
As the licensee, your organisation is responsible for :
- Paying Council a rent/licence fee
- Paying other fees and charges as set out in the terms and conditions
New licences are negotiated with a successful applicant after an expression of interest process. Find out how to register an expression of interest at the end of this page.
Sporting Field Application
If you are a not-for-profit sporting organisation seeking to use a sporting field for sport or recreation activities for short-term use complete the Temporary Event Application Form(PDF, 916KB).
Registering an Expression of Interest
If your organisation is interested in leasing a Council facility, then you need to register your interest.
To go on the community facility waiting list, register an Expression of Interest(PDF, 157KB).