Applying for Access to Information

Applying for access

Requests for access to documents under Right to Information (RTI) and Information Privacy (IP) legislation exclude documents that are already available via other means.

For example, minutes of Rockhampton Regional Council  are readily available public documents, which can be accessed by the community. So before making a formal Right to Information application, check Council's website or contact Council about the location of information.

For documents that are not available, via other avenues of access, applications need to be made in writing by downloading and completing an application form(PDF, 201KB) .

The completed application form(PDF, 201KB)  must be addressed and forwarded to:

RTI Officer

Rockhampton Regional Council
PO Box 1860
Rockhampton QLD 4700

All applications must clearly identify the specific documents requested or provide sufficient information about the documents, to enable the RTI Officer to identify the documents being sought. The Right to Information Fact Sheet(PDF, 457KB) has further details about making a Right to Information / Information Privacy access application.

To find out more about Right to Information, visit the Queensland Government website.

Fees and charges for accessing information

Access to documents that are not related to an individual's personal information will incur an application fee and possibly processing charges, for each 15 minutes or part thereof, if the time spent dealing with the application is more than 5 hours.

An access charge of $0.25 will be incurred for each black and white copy of an A4 document.

No application fee or processing charges are incurred for access to documents or parts of documents that relate to an individual's personal information, but access charges may be payable. Examples of personal information are described below. However, documents which contain both personal information and non-personal information will incur an application fee and processing and access charges as detailed above.

What is personal information?

Personal information is information or an opinion about an individual whose identity is apparent, or can reasonably be ascertained from the information or opinion. Examples of personal information include:

  • a person's name, address, phone number or email address;
  • a photograph of a person;
  • the fact that a person is a member, or leader, of an association and their attendance at meetings;
  • a person's medical details or health information;
  • details about a person's religious or sexual preferences; or 
  • details about a person's membership of a trade union or professional body.