Council has land and facilities available for community organisations to use through a lease, licence or permit agreement.
Eligibility
To be eligible to lease or licence a Council facility, your organisation must:
- Be an incorporated association or equivalent
- Be a not for profit community based organisation
- Have open membership (Constitution or Articles must state that membership is open to the general public)
- Demonstrate an ability to meet the financial obligations of a lease, licence, permit or other tenure arrangement (provide a copy of the most recent audited financial statements and a business plan where appropriate)
- Maintain appropriate insurances, including public liability.
- Have a post office box
- Appropriate risk management plan
Tenure Options
Lease
You should consider a lease if your organisation needs exclusive use of a facility and plans to make improvements and/or develop infrastructure on a building site. Exclusive Leases are not granted over playing fields.
A lease is a right to use land and facilities for an agreed purpose and term. The lease document is registered in the Titles Office.
As a tenant, your organisation is responsible for
- Paying council annual rent
- Paying the fees and charges in accordance with the lease
- Repairs and maintenance of the facility
Council offers a standard term lease of five years. In special circumstances, you may be eligible to negotiate a longer lease term.
New leases are negotiated with a successful applicant after an expresson of interest process. Find out how to register an expression of interest at the end of this page.
Licence/Permit
A licence or Permit is suitable if your community organisation only wants to use facilities for a few days a week. A licence or permit isn’t suitable if you want to make building improvements to the site.
A licence is a form of permission to use land and facilities for an agreed purpose and term.
The standard term is three years.
As the licensee, your organisation is responsible for :
- Paying Council a rent/licence fee
- Paying other fees and charges as set out in the terms and conditions
New licences are negotiated with a successful applicant after an expression of interest process. Find out how to register an expression of interest at the end of this page.
Registering an Expression of Interest
If your organisation is interested in leasing a Council facility, then you need to register your interest.
To go on the community facility waiting list, register an expression of interest.
Community Facility Waiting List