Buying, selling and searches
Property records are important to consider if you are buying or selling a property. Gathering information about a property prior to purchase can assist you during the sale process and in the long run.
Information such as if building or planning approvals are current, what is identified in the Planning Scheme for the property and if there are outstanding financial charges related to the property is valuable to inform your purchasing decision.
Property Searches provided by Council
The following information can be provided by Council via the Property Search Form available in General Customer Forms.
Rates and Water Searches
A rates search provides full rates financial information including if there are any arrears or interest outstanding for a particular property.
Water Account Search – Onsite Read
A water meter reading is completed on a specific date. This search provides details of current water usage charges and if there is an outstanding balance for a particular property.
Water Account Search – Averaged Read
An averaged water records search provides an average of the last four water meter reads and includes current water usage charges and if there is an outstanding balance for a particular property.
Planning and Development Certificates
Planning and Development Certificates provide planning and development related information, such as planning provisions (in accordance with the Sustainable Planning Act 2009), that apply to a particular property. A person may apply to a local government for a limited, standard or full planning and development certificate.
Limited Planning and Development Certificate
A limited planning and development certificate must contain the following information:
- Summary of the planning scheme provisions applying specifically to the premises;
- Description of any infrastructure charges schedule or regulated infrastructure charges schedule, applying specifically to the premises;
- The State planning regulatory provisions applying to the premises;
- Description of any designations applying to the premises;
- A copy of any information recorded for the premises in the infrastructure charges register.
Standard Planning and Development Certificate
A standard planning and development certificate, in addition to the information contained in a limited planning and development certificate, must contain the following information:
- A copy of every decision notice or negotiated decision notice for a development approval that has not lapsed;
- A copy of every compliance permit or compliance certificate in effect at the time the standard planning and development certificate is given;
- Details of any permissible changes to a development approval given under the Sustainable Planning Act or minor changes made to a development approval given under repealed Integrated Planning Area.
Full Planning and Development Certificate
A full planning and development certificate, in addition to the information contained in a limited and standard planning and development certificate, must contain the following information:
- A statement about the fulfilment or non-fulfilment of each condition contained within a current development approval or a compliance permit.
Building searches provide written advice about Approved Building Applications for a property.
Building Records Search
A building records search provides details of approved building permits and applications and any building requisitions relating to these permits and applications. This search does not include copies of building plans or documents.
Certificate of Classification
A copy of an existing certificate of classification is provided if available.
Building Code of Australia (BCA) Certificate of Classification for a pre 1998 Building
If a certificate of classification is required for a building or structure built before 30 April 1998 a formal application to Council through the lodgement of Form 13 is required.
Request for Building File Retrieval
Approved building plans for a particular property can be viewed or copies obtained from Council. Building plans may contain site and floor plans, elevations, bracing plan, footing and slab information and submitted architectural and engineering plans. Owner’s signature or letter of consent from owner/body corporate is required for all requests.
Pool Safety Certification Inspection
A pool safety certificate inspection provides confirmation that a pool or spa complies with legislation.
Plumbing Records Search
A plumbing records search provides details of approved plumbing and drainage permits and applications and any plumbing and drainage requisitions relating to these permits and applications. Also includes a Sanitary Drainage Plan if available.
Sanitary Drainage Plan
A sanitary drainage plan identifies the location of the internal house drainage to sewer jump up.
Water/Sewer/Stormwater Services Plan
A services plan identifies the location of Council’s sewer main and water services to allotment and includes street frontage, invert and surface level of sewer line.
Engineering – Road and Flood Searches
Road and Drainage Acquisition or Realignment Details
This search provides current road and drainage acquisitions or realignment details. This search does not include identification of existing easements – see official title deed at Department of Natural Resources and Mines.
A flood search provides modelling data on Fitzroy River and Local Creek Catchment flooding. Information provided in flood searches has been obtained from modelling of the Fitzroy River and/or the Local Creek Catchments and indicates the flood level at or near the property of request. In order to calculate actual depth of flooding, it will be necessary for the ground level of the property to be determined by a licensed surveyor.